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How the Electronic Reserves System works:

The Library of Rush University can host links to electronic course reserves on the Rush University Library's website. Students can access their reserves via the Library's website, and, optionally, a link in their online course. 

Each course is given a unique password for students. This password must be entered by the student in order for them to access their course's links and documents. By entering the password into the system, the student is agreeing to copyright provisions.

Faculty guidelines for placing articles in the e-reserves system:

  • If the Library subscribes to the e-journal or e-book, the Library will provide a link that will give students access with their Rush username and password. If the Library does not own the article, it is expected that the instructor will provide a PDF or as clean a photocopy as possible for the library to scan into PDF format. The Library is not responsible for the quality of material scanned from photocopies provided by the instructor. 
  • eReserves are not permanent. Each new section (term) will require a new request. New lists are processed after a list of materials with a Request Form is received by the Electronic Document Technician. Forms are available from the Library Services Desk, and can be e-mailed to you. Contact the reserves department at Incomplete forms may result in a delay in processing
  • eReserves course materials are processed in order of receipt. Reserve requests MUST be submitted 10 days before the term begins in order to ensure that they are ready for use on the first day of classes. It is the responsibility of the instructor to make sure items are brought to the Library on time.
  • The documents stored in the eReserves database are protected under Copyright Laws of the United States (Title 17 U.S. Code) governing the making of photocopies of copyrighted material. It is the instructor's responsibility to secure permission to use material if it is so needed. For more information about copyright and course reserves, please see the FAQs below about Use of Copyrighted Materials for Rush University Courses.

Print Reserves

Faculty Guidelines for Placing Books in the Print/Book Reserves Collection:

  • Books that are required reading will be placed in the Print/Book Reserves Collection.
  • To place an item on reserve, please fill out our online form or email Incomplete forms may result in a delay in processing.
  • If the Library of Rush University Medical Center does not own a requested item, it may take up to 3 weeks to acquire it and prepare it for student access.
  • Books placed on Reserve will remain on reserve for the duration of the term. Books may not be placed on Reserve indefinitely.
  • Personal copies of books are welcome. The Library can not guarantee these items against theft or damage, and they will be subject to standard library processing requirements. The disclaimer form provided below must be completed.
  • Any personal copies left with the Library must be picked up within 2 weeks after the end of the term.

Questions about the Print Reserve Collection can be directed to or (312) 942-5950.

FAQs about the use of Course Reserves

Do I need to get copyright permission to provide documents (e.g. articles and book chapters in PDF format) via the Library's electronic reserves system?

Use of the library's e-reserves system is governed by Rush's Copyright Compliance policy (OP-0365), and documents stored in the e-reserves system are protected under Copyright Laws of the United States (Title 17 U.S. Code). If you limit materials to single articles from journals or individual chapters from books already owned by a faculty member or the Library, you may request that these be digitized by the Library. They will be placed in a password-protected page designated for your course and will be accessible only to students enrolled in the course. These materials will be removed from the e-reserves system at the end of the term. If you plan to use these materials again, you must get permission from the copyright holder. Note that "documents" in this case refers to PDFs and scanned copies of physical books and journals, not links to the library's e-journal and e-book subscriptions, which may be used without restriction. 

What if I want to pass out physical copies to each student taking a course?

The guidelines for educational or fair use of multiple copies for classroom use apply. For example, if the document is one article from a journal or a book chapter and there is inadequate time to request permission to duplicate it, you can do so one time only. If you plan to use materials in more than one term, you will need to get permission from the copyright holder.

Does fair use apply to articles I want to digitize for my RULearning (Blackboard) course?

If you limit materials to single articles from journals or chapters from books already owned by a faculty member or the Library, you may link to digitized materials, or even digitize them yourself, for use in your web-based course. The Web course must be password protected and accessible only to students enrolled in the course. The materials must be removed at the end of the term as soon as the course is over. If you plan to use the materials again, you must get permission from the copyright holder. 

What is fair use?

Section 107 of the 1976 Copyright Act establishes four factors to help decide whether a particular use is fair use:

  • The purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;
  • The nature of the copyrighted work;
  • The amount and substantiality of the portion used in relation to the copyrighted work as a whole;
  • The effect of the use upon the potential market for or value of the copyrighted work.

How do I go about getting permission?

There are several ways to obtain copyright permission for use of electronic or print articles.

Contact each publisher of the article you want to use. This is the cheapest method. You will be only charged the copyright (royalty) fee plus a charge for the number of copies of each article you plan to use. In some cases, depending on the publisher and the publication, permission may be free.

Use the Rush University Bookstore to provide course packs for your courses. They will determine the charge based on the number of citations and publisher royalty fee. The Bookstore then sells the course packets to students along with the textbooks for the course.

Place an Item on Reserve (Faculty Only)

To place library-owned materials on reserve, please complete the online form below.

To place personal materials on reserve, bring the item(s) and a completed Reserve Personal Material Disclaimer Form to the Library Services Desk.

Maps and Directions