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ProQuest ETD (Electronic Thesis and Dissertation) Submission

This is an overview of the ProQuest ETD, which is used to submit your thesis and/or dissertation.

Specific Format Requirements

When preparing your manuscript for submission to the ProQuest ETD Administrator review Preparing Your Manuscript for Submission (Including Supplemental Files) and the Rush University Guide for the Preparation of Dissertations and Master Theses. Once your manuscript is submitted ProQuest will not make any changes.

Table of Contents

  1. Margins
  2. Spacing
  3. Running Heads
  4. Pagination
  5. Order of Assembly
  6. Fonts
  7. Charts, Graphs, Tables
  8. Oversize Pages
  9. Photographs
  10. Title
  11. Abstract
  12. List of References

1. Margins

Inner left edge: one and a half inches (1.5”)

Remaining three edges: one inch (1”)

2. Spacing

Manuscript, including abstract, dedication, acknowledgements, table of contents, and body: Double-spaced

Long quotations (four or more lines), captions, tables/graphs/charts, lists,: Single-spaced

References: single-spaced within the reference, double-spaced between references.

3. Running Heads

Do not use running heads.

4. Pagination

Page numbers are placed at the upper right corner.  They should be no closer to the top of the page than 1 centimeter. The following plan of page numbering is required.

Preliminary pages: Small Roman numerals (ii, iii, iv, etc.), beginning with ii. The title page counts as page i but the number does not appear.

Remainder of the manuscript including references and appendices: Beginning with the first page of Chapter 1, use Arabic numerals (1, 2, 3, 4, etc.). Each page must be numbered. Numbering begins with 1 and runs consecutively to the end of the manuscript. Do not assign a page number to the Copyright Statement.

If a table or figure is too long to be placed on a single page, it should be continued on the following numbered page.

If there is more than one volume, each volume should contain a title page duplicating the title page of the first volume. If the volumes are separate entities it is important to identify them further as Volume I, II, etc. In any case, the numbering should follow consecutively from one volume to another.

5. Order of Assembly

Click the blue "Order of Assembly" tab to view the order in which you should arrange the parts of your thesis or dissertation.

6. Fonts

Any legible font except script, italic, or ornamental fonts equivalent in scale to 12 point Times New Roman.

7. Charts, Graphs, Tables

Avoid using colors, as these are not decipherable when converted to black and white microfilm. Identify lines on a graph with labels or symbols, not color. For shaded areas on histograms, use cross-hatching, not color.

Insert charts, graphs, and tables in the text, unless otherwise directed by your Advisor. If they take up a full page, locate them on the page as close to first mention of them in your text as you can.

8. Oversize Pages

Avoid using oversize pages unless absolutely necessary for charts, graphs, maps and tables larger than the standard page size. Try a different layout for the chart or table to see if it can be placed on a standard page, or divided into two pages with a slight photographic reduction of the graphic material.

Fold any oversize folders carefully into the manuscript, with as few folds as possible.

9. Photographs

Photos may be scanned into the document.

Use photographs with a full range of contrast (from true black to pure white).

Avoid color photos if possible. If you need to use them please make sure your text includes enough information about the color variation of any photos for the benefit of anyone reading your manuscript in a black and white reproduction.

10. Title

The title should be a meaningful description of the content of the manuscript.

Use word substitutes for formulas, symbols, superscripts, subscripts, Greek letters, and so on.

The format of the title page appears in Appendix A. You can also download a full Microsoft Word manuscript template on the "Introduction" page of this guide.

Your title should be identical on all the pages on which it appears: title page, approval page, abstract and copyright statement.

11. Abstract

There is no word limit on the abstract. 

Format of the abstract page is included in Appendix A. You can also download a full Microsoft Word manuscript template on the "Introduction" page of this guide.

A research abstract contains:

Statement of the problem

Procedure or methods

Results

Conclusions

Print symbols, foreign words and phrases clearly and accurately to avoid errors.

Mathematical formulas, diagrams, and other illustrative materials are not recommended for the abstract.

12. List of References

  • The reference list appears after the body of the thesis or dissertation and before any appendices.
  • For specific style guidelines, select a style manual (see the "Format & Style Guides in the Library" tab), or follow the style recommended by your advisors or department. Prepare all references according to this style.
  • Either abbreviate all journal titles or write them all in full. Each journal title must be formatted in the same way. If abbreviating, use standard abbreviations from indexes such as Medline or BIOSIS.

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