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RefWorks: ProQuest RefWorks User Guide

Adding a Downloaded PDF

ProQuest RefWorks allows you to import a PDF right into your RefWorks folder.  While this is a very handy function, you do need to check the citation.  Imported PDFs may have incomplete information, such as missing authors, page numbers, etc. 

There are two ways to import a PDF:   from a file in your computer, or a recently downloaded file that shows up as an icon at the bottom of your screen. 

Importing a PDF from a file (i.e. your "Downloads" folder):

  • Open the RefWorks folder where you want to store the PDF        
  • Click Add (top left area), then Upload Document  
  • This will open your files in your computer.  Click on the PDF that you want to import. 
  • RefWorks will import the PDF and will automatically read the attached metadata so it can fill in the necessary fields to make a complete citation.  IMPORTANT:  This is not reliably perfect;  make sure you proofread the resulting citation.
  • This citation was imported into your folder (if you had it open) and it is also in your Last Imported folder.  If you weren’t in the right folder when you did this process, just move it from Last Imported to the correct folder.

Importing a PDF from a file icon:

  • If you recently downloaded the PDF it may show up in a grey bar along the bottom of the screen.  If that is the case:
  • Open the RefWorks folder where you want to store the PDF
  • Click on the name of the PDF you wish to move (in the grey box is in the lower left corner).  Drag and drop the selected PDF onto the RefWorks window.  A big blue circle will appear that reads"Drop Files Here."  Drop them inside this circle (or close to it)  
  • RefWorks will import the PDF and will automatically read the attached metadata so it can fill in the necessary fields to make a complete citation.  IMPORTANT:  This is not reliably perfect;  make sure you proofread the resulting citation.
  • This citation was imported into your folder (if you had it open) and it is also in your Last Imported folder.  If you weren’t in the right folder when you did this process, just move it from Last Imported to the correct folder.

Maps and Directions

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