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RefWorks User Guide

This guide provides information and instructions on how to use RefWorks, a research/citation management tool.

What is RefWorks?

RefWorks logo



RefWorks is an online research/citation management tool that allows you to collect, store, and manage information.

With RefWorks, you can:

  • create your own database of references;
  • export references from article databases and from the Web;
  • generate in-text citations and bibliographies


Getting Started with RefWorks

Hooray!  You've decided to use RefWorks.  If you wish to see a series of brief videos showing the functions of RefWorks, you can visit the RefWorks YouTube channel.  If you have any questions, feel free to email the Library of Rush University Medical Center at

Accessing RefWorks: From the Library's homepage, click on RefWorks under "Quick Links" at the left.

Creating an Account: New users must first create an account:

  1. After accessing RefWorks, you will come to the "RefWorks User Login for Rush University" page.
  2. Click on Sign up for an Individual Account
  3. Fill in all fields in the New User Information box
  4. Enter your email address in the E-mail Address field (does not need to be your Rush email)
  5. Click on Register

confirmation email will be sent to you with your user login and password.  To create your account from off campus, please call the Library Services Desk at (312) 942-5950.

Who needs the Group Code?

Rush RefWorks users will not be required to use the Group Code to access RefWorks when not on site. This improvement comes at the request of numerous RefWorks users.

Current RefWorks users: simply log in to your RefWorks account as you have done in the past. The removal of the Group Code will not affect how you normally log in to your account.

In some cases the group code will still be needed

New RefWorks users:
Individuals creating a new RefWorks account must be on-campus or accessing RefWorks through proxy server when initially creating an account.

Distance students: If you are creating a new RefWorks account contact the Library Service Desk by phone so that staff may assist you: (312) 942-5950. Desk staff are availalble until Midnight seven days a week (except for select holidays). You may be asked to verify your affilation with Rush.

Write-n-Cite: The RefWorks development team will be removing the need for the Group Code when logging in to Write-N-Cite 4 in an upcoming release.  Until then, users will log in with Write-N-Cite using the current method: Group Code/login name/password

Write-N-Cite III users must log in in with their Group Code/login name/password. There are no plans to remove the Group Code requirement from the Write-N-Cite III login page. 

To find the group code: While logged in to RefWorks online, hover over Tools in the horizontal menu bar, and select Write-N-Cite. In the pop-up window, the group code is located in a box above the heading Downloads.

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